5 Time-saving Tips for White Paper Writers

5 Time Saving Tips for White Paper Writers

5 Time Saving Tips for White Paper Writers

White papers are a highly effective marketing tool that, when done correctly, can relay content that is rich in information. Whether you are writing the white paper yourself, or hiring a professional writer to create an effective white paper, you can:

  • Provide valuable information about current events and how they affect your company
  • Present new ideas that encourage open discussion
  • Educate readers about new research findings

As a white paper writer, you may feel overwhelmed with the amount of time and research that goes into creating a document that is worth reading. By using information that you already have on hand, you can efficiently create a white paper that will set you apart as an expert in your field.

Keep reading to discover five time-saving tips for writing your next white paper.

Create an Outline

When efficiency is the objective, taking the time to create an outline can seem counterproductive. However, this pre-writing step allows you to hone your focus and organize the layout. This will save you time by allowing you to quickly write your first draft.

Mirror Your Editorial Calendar

An editorial calendar is a great tool for strategically planning your content and reducing stress. However, as Roanne Neuwirth of Content Marketing Institute suggests, editorial calendars can also provide an outline for your white paper. Use your white paper to tell your readers what to expect from upcoming blog posts, newsletters or videos.

Use Your Knowledge of Your Customers

If you have a strong social media presence, you have already had the opportunity to discover what topics resonate with your audience. Use the research you have already gathered to create a white paper that will interest your readers.

Repurpose Your Content

As a white paper writer, you likely already have all the information you need for an effective white paper. Use the information you have already gleaned for infographics, blog posts and product descriptions to quickly create an information-rich white paper.

Keep Moving Forward

Once you have gathered the necessary information and created an outline, it’s time to begin writing. While you want your first draft to be as smooth as possible, getting hung up on perfection will slow you down. As Ann Handley, the Chief Content Officer of MarketingProfs advises, one key to efficiency is embracing the ugly first draft. After all of your thoughts are committed to writing, you will have time to polish the white paper before sending it on its way.

Writing a white paper does not have to be time-consuming. By using the information you already have on hand, you can quickly create a piece that will bring value to your readers.

Katelyn Macdonald

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Katelyn Macdonald is an experienced freelancer with a Bachelors of Science in Business. Her work includes, but is not limited to, blog posts, product reviews and press releases. She also has experience in writing articles pertaining to travel and health-related topics. Katelyn Macdonald works hard to ensure her clients' satisfaction.

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Claire Hudson
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Claire Hudson

I have yet to tackle my first white paper, but I know where I’m coming for great advice when I do! Awesome stuff here Katelyn!

Natalya Ward
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Natalya Ward

Outlines are extremely helpful when it comes to white papers. Without them, you spend twice as much time organizing your writing. I remember trying to write my first one from scratch. It wasn’t until about half way through that I realized I already had most of my data on hand from doing previous work for that client. You’re absolutely right when you say they don’t have to be so time consuming. By taking the time to get organized first, the project goes far faster than you’d think.

Laura Dohan
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Laura Dohan

Well said Natalya! I always think back to when I was in school when drafting papers was a necessity. The same applies to white papers and ebooks.

Joanna Morgan
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Joanna Morgan

This is great advice. I needed this! I’m sharing this with my writing groups.

Georgia Potts
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Georgia Potts

This is all good advice! White papers can be so incredibly time consuming that it’s crucial to stay organized and keep a running outline of what you want the document to cover.

Earl Dotson
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Earl Dotson

Embracing the ugly first draft is crucial. I never get tired of quoting Ernest Hemingway, who said, “The first draft of everything is s__t.” It’s only after you get the raw material down that you can build the momentum towards making a great piece. It’s a very satisfying feeling to see the lump of coal that is your first draft transform into the diamond that is (hopefully) your final product.

Tay H
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Tay H

The tip of using what is already known can make it seem much less daunting when starting.

auntieemily
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auntieemily

I don’t really know what a white paper is, so this was interesting to check out. Thanks for sharing.

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